Creating forms for the Department Forms site

The following standards were followed in creating the forms/templates for University Forms. These should be followed when at all possible, but there are always exceptions to insure a form fits on one page if required.

• FONTS : Arial, Times New Roman
• FONT SIZE : 10-14 with 14 being used for titles and headings. (If using large text fields in a form: to simplify trying to gauge field size properties, use the Courier New font. This is a fixed size font (as opposed to Arial and Times New Roman). This is the only time you would use this font.)
• Printer Driver : The most universal printer driver should be selected.
• Margins : 1/2 inch around (top, bottom, left, right).
• Revisions : Revision dates will be included in footers. REV. Date in lower left corner and WORD/EXCEL version in lower right corner.
• Software Versions : WORD 6.0 and EXCEL 5.0. Software versions will be included in footers.
• WORD 6.0 : When using Word 6.0, use the Forms feature where appropriate.
• Document Protection : The text areas on forms templates should be write protected in a fill-in-the-blank format.

The fonts chosen for standardization of forms was based on the True Type font, which means what you see on the screen is almost exactly the same as what prints, whether you have a laser or a dot-matrix printer. True Type fonts have TT next to them in the Font List box. (Supposedly PCs and MACs both have Arial and Times New Roman TT fonts).

Font size was based on the most commonly used size for text and ease of readability.

The most universal printer driver should be selected (one most used in your department).

Questions or comments can be forwarded to the University Form Committee
Last Modified: January 6, 1997