I do not have a registration receipt. How can I get reimbursed?

Registration receipts are required if the amount is $75.00 or more, however some conference sponsors neglect to provide them. A secondary proof of payment such as a photocopy of either a cancelled check or credit card statement will suffice when accompanied by a brief note of explanation. This problem can be avoided for future conferences by prepaying the registration with an ISU Purchasing Card (if available) or a university voucher.

Why are original receipts required?

Original receipts are required to reduce the chance of duplicate reimbursement.

What can I do if original receipts are not available?

If an original receipt is not available, any of the following are acceptable: 1.) an original canceled check; 2.) a photocopy of a canceled check; 3.) a photocopy of the check tissue (if the traveler's bank does not return checks) and a photocopy of the bank statement showing that check number clearing; 4.) an original credit card receipt; or 5.) a photocopy of the credit card statement showing that charge to the traveler's account. If none of these five proofs of payment is available, a written explanation as to why they are unavailable is required for each unreceipted charge.

When a third party is making partial reimbursement of a charge and has requested the original receipt, we can accept a photocopy of the receipt with a brief note of explanation.

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Last Updated: September 2, 2003